COMPANY
Media Display Solutions, a brand of United Neon Advertising, Inc., provides an array of display screens for various use and application to help clients choose the right displays for more effective communication.
MDS is all about making a difference in customer service and as the pioneer of out-of-home advertising business in the Philippines, we are now ready to serve your 3D Naked Eye LED Billboard needs from display and hardware specification to supply and installation of LED Screen where you can advertise your 2D and 3D executions for your brand.
CULTURE
United Neon has a unique work culture where we value our employees' holistic development. You'll not only get to enjoy having a life outside of work, but also gain transformative experiences in all other aspects in life such as your emotional, mental, spiritual, physical, and financial wellbeing. Business is important, but so is the wellbeing of our employees.
What we're looking for
We're looking for a hardworking administrative assistant who can highly prioritize his/her tasks and is able to meet the above expected outcomes. The administrative assistant is expected to deliver excellent organization skills and strongly possesses a "can do" attitude.
Duties and Responsibilities:
1. Documentations
- Write and edit documents from letters to reports and instructional documents.
- Managing the correspondence between the office and external bodies.
- Create and maintain filing systems, both electronic and physical.
- Compiling, maintaining and updating company records.
2. Inventory Management
- Manages overall MDS inventory (demo, repairs, and stocks) / In coordination with Admin Warehouse and MDS Operation head.
- Updates MDS Sales team for inventory updates.
- Provides report to Division head for all inventory that are below maintaining balance.
- Safekeep and manages division common equipment (laptops, tools etc.).
- Coordinates with Purchasing Team for all division needs and process all documentary and electronic requirements.
3. Financial Monitoring
- Manage accounts (access accounts, sales contracts and warranty certificates).
- Assist Division Head in monitoring projects and collections.
- Prepares RFP, Liquidation as necessary.
- Perform Bookkeeping of expenses.
4. Logistics
- Process domestic and international logistic requirements (including importation process).
- Collate and distribute mail, documents, etc.
- Schedule and coordinate meeting and logistic needs of the team.
- Schedule appointments and maintain calendars (especially with demo units).
- Handles department’s office supplies, tools, equipment, documents and contracts.
- Operating office equipment including printers, copiers, and other equipments as necessary.
5. Others
- Assist Division head in other administrative matters.
Educational Background and Work Experience:
1. Bachelor's Degree in any course; Business-related degree is a plus.
2. Fresh graduates are encouraged to apply.
3. At least 1 year of experience is a plus.
Skills and Competencies Needed:
1. Excellent communication skills - both in written and oral, and has a strong collaborative character.
2. High organizational and prioritization skills.
3. Good decision-making and problem solving ability.
4. Technically inclined is an advantage.
Our work days and hours
We only work on Mondays to Fridays, on a flexible daily schedule. Your weekends are yours to enjoy.
What you can expect
As an Administrative Assistant, you shall of course receive a (sizeable) commission with every deal you close. We also offer a wide array of benefits such as 30 days Paid Time Off, HMO, Car plan, employee discounts, Fitness programs, annual Christmas gifts, performance incentives, and corporate bonuses.
Job Types: Full-time, Permanent
Salary: Php16,000.00 - Php21,000.00 per month
Benefits:
- Additional leave
- Company Christmas gift
- Company events
- Employee discount
- Flexible schedule
- Flextime
- Free parking
- Health insurance
- On-site parking
- Opportunities for promotion
- Paid training
Schedule:
- Day shift
- Flextime
- Monday to Friday
Supplemental pay types:
- 13th month salary
- Performance bonus
Ability to commute/relocate:
- Makati City: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Required)
Experience:
- admin: 1 year (Required)
Willingness to travel:
- 75% (Required)
