Position Title: Secretary
Division: Elementary School
Supervisor: Principal/Assistant Principal
Position Summary: To assist the Elementary School Principal, Assistant Principal & Counselors in the execution of their duties through secretarial and clerical assistance and by upholding the confidentiality of sensitive materials and information.
$ads={1}
Requirements:
- Bachelor degree majored in English, Administration or related, CET- 4 preferred
- Shanghai Hu Kou Permit Preferred
Experience
[Required]
- 2 years minimum experience with Microsoft Office products-Word, Excel, Access, PowerPoint, Photo Editor, etc.
- 2 years experience in English/Mandarin/English translation-oral and written
- 2 years minimum experience in office administration
Skills
[Required]
- Guided by ethical principles and character
- A/V and basic technology skills
- Fluency in Chinese and English; strong communication skills in both languages
- Excellent organizational and time management skills
- Effective interpersonal skills-good “people” skills
- Effective communicator
- Self motivated with attention to detail
[Desired]
- Outgoing, not shy
- Flexible and trainable
- Patient with a positive outlook
- Speaks Shanghainese dialect
- Knowledge of Chinese protocol, familiar with Shanghai and surrounding community
- Likes children
Duties and Responsibilities:
- Perform secretarial duties, as requested by the principal and assistant principal, including but not limited to:
- Typing, filing, copying, notes taking and/or routing of correspondence
- Scheduling of appointments for Principal, Counselors and student review team
- Answering the telephone, screening calls, and delivering messages as needed
- Schedule parent-teacher meetings as needed
- Contact parents who are late for pickup and watch their children.
- Deliver documents to other departments and pick up mails from school reception.
- Lock and unlock the office areas and turn off the office equipment.
- Assist with lost and found requests.
- Provide translation services as needed.
- Data and file maintenance or management:
- Manage Aspen for students attendance records, class schedules, report cards etc.
- Prepare and maintain student cumulative folders and records, i.e. file report cards, individual standardized test profiles, etc.
- Maintain the division inventory like forms, supplies, “Grab and go bags” etc.
- Events planning and organization:
- Support field trips arrangement.
- Support the orientation day.
- Divisional and functional support:
- Assist the principal, assistant principal and counselors with regard to admissions and school leaving procedures and records, i.e. forms, appointments, requesting records, printing report cards, student data placement etc.
- Follow up on requests regarding classroom maintenance, cleaning, guards, setups etc.
- Support the employee evaluation process including scheduling meetings, collecting and scan forms etc.
- Administer minor first aid and oversee sick student movement to nurse as needed.
- Manage Substitute teacher arrangements for Mandarin teacher, Teacher Assistant and Grade level Assistant,
- Assist with annual purchasing order.
- Carry out all other assignments, as assigned by the principal.
$ads={2}
